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3 Unforgettable Office 2016 Features

In Cloud, Office 365 by Erica, GovernanceLeave a Comment

From its launch, Office 2013 was a complete remaster of the productivity suite we used daily, and some were unsure of the change. But with the passing of time it has become a backbone to what many people consider the core of their working tools. However, we have reached a new era, and we welcome its successor: a faster, more agile tool that is advanced beyond its years.

So, that being said, what treasure does Office 2016 hold? Well, there are more than we could put in one blog; in fact, we are finding more as the days go by, so we have highlighted our top 3.

1. Where is it again?

We’ve all done it – tab hopping – that moment when you cannot remember which tab the function that you need lives on. With Office 2016 say good-bye to tab-hopping forever! Now you can simply search for that tool or function from the ribbon, just type what you are looking for and let Office find it for you.

This improvement is so good because of the way it brings up search results. It doesn’t just inform you where something is, it gives you quick access to the tool. Whether that be quickly creating a shape, or bringing in a YouTube video, it is a great moments-saver, and that time adds up.

2. What does that mean?

A recently released blog by the Bing team sums it up perfectly:

“Smart Lookup lets you fact-check and learn more about terms contained in emails and other documents without leaving your Office app. Select the text in question and Smart Lookup uses the surrounding content to deliver contextually relevant results, including Bing’s great image results, web searches and more.”

Simply highlight the content in your document, right-click and choose Smart Lookup from the drop-down menu or you can navigate to the Review tab:

These types of features make tasks that much easier to complete, all without the continual back and forth between your document and browser.


3. Email attachments revisited

And finally, my personal favourite; Outlook 2016’s attachment tool has been updated for life in the cloud.

Now when you click on the attachment tool, a drop-down menu will appear with Recent Items that you have worked on already populated for you to choose from.

TIP: All items saved to OneDrive for Business or SharePoint will have a cloud icon attached to the item tile meaning the attachment tool will automatically share the document from its location in the cloud for collaboration*

Alternatively, you can find your document in OneDrive for Business or even your company’s SharePoint document libraries by searching Web Locations.

Once your item is attached, you can choose whether you would like to collaborate, attach the item as a copy of the original and even manage permissions – all before you send the message and without leaving Outlook.

This means that embracing a cloud strategy becomes more about the way you work, rather than trying to integrate new habits. You will also gain the benefits of collaborative working and, by changing permissions, you can very quickly and easily keep control of your document.

 

That’s it – those are a few of my favourite things.

What do you love about Office 2016? Let us know as you discover them, we’d love to add to the fast-growing list.

* Email recipient needs to have permission to view the document in its saved location

 

» Image Source: Microsoft


Written by Erica Pattison | Office Manager, Cloudamour | See her LinkedIn Profile


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